Privacy policy.

Effective Date: January 2025

At The Collective, your privacy matters to us! We're dedicated to keeping your personal information safe and being transparent about how we use it. This Privacy Policy explains what data we collect, how we use it, and how we protect it when you visit our website or interact with us online.

1. What Information We Collect

Here’s what we might collect to help us serve you better:

  • Personal Information: Your name, email address, phone number, and any details you share when you sign up for events, reach out to us, or make payments.

  • Payment Information: If you make a purchase or donation, we collect the details needed to process the transaction securely.

  • Technical Information: Things like your IP address, browser type, and how you use our website (e.g., pages you visit and how long you stay).

  • Cookies and Tracking Technologies: These help us enhance your experience and understand how our site is used. You can always adjust your browser settings to manage cookies.

2. How We Use Your Information

We use your information to:

  • Provide the services you’ve signed up for.

  • Process payments and donations securely.

  • Keep you in the loop with updates, events, or changes to our policies.

  • Make our website better and easier to use.

  • Meet legal obligations and ensure everything runs smoothly and safely.

3. Sharing Your Information

We don’t sell your personal information—ever! But sometimes, we do need to share it with trusted partners:

  • To process payments, host our website, or send you emails.

  • If the law requires us to or if it’s necessary to protect The Collective and its members.

4. How Long We Keep Your Information

We’ll only keep your information for as long as we need it—whether that’s to provide a service, meet legal requirements, or for other important reasons. When we don’t need it anymore, we’ll securely delete or anonymize it.

5. How We Protect Your Data

We take security seriously and use tools and practices to keep your data safe from unauthorized access or misuse. While no system is 100% secure, we work hard to make sure your information is well-protected.

6. Your Rights

You’re in control of your information! You have the right to:

  • See what data we have about you.

  • Ask us to correct or delete your information.

  • Withdraw your consent if you’ve given it for specific uses.

  • Opt-out of marketing emails (though we’ll miss you!).

  • Raise concerns with a data protection authority if something doesn’t feel right.

Just drop us an email at admin@empowergrapplingcollective.org to exercise any of these rights—we’re here to help.

7. Links to Other Sites

Our website might link to other sites. We’re not responsible for their privacy practices, so please check their policies before sharing your info.

8. Changes to This Policy

We might update this Privacy Policy from time to time. When we do, we’ll post the changes here with a new date. We recommend checking back now and then to stay informed.

Get in Touch

If you have any questions or concerns about this Privacy Policy or how we handle your data, please reach out:

  • Fill out the form which you can find by clicking “Contact the Collective” in the navigation menu

  • Emailing admin@empowergrapplingcollective.org

We’re here to respect your privacy and keep your information safe.

GDPR policy.

Effective Date: January 2025

At The Collective, we care about your privacy and are committed to treating your personal data with the utmost respect and transparency. This GDPR Policy explains how we handle your data and your rights under the General Data Protection Regulation (GDPR).

1. What is GDPR?

The GDPR is a set of rules designed to give you more control over your personal data and ensure organizations like ours handle it responsibly. We're all about fairness, transparency, and security when it comes to your information.

2. Our Promise to You

We promise to:

  • Handle your data lawfully, fairly, and transparently.

  • Only collect data we truly need and use it responsibly.

  • Keep your information accurate and up to date.

  • Retain your data only as long as necessary.

  • Protect your data with appropriate security measures.

3. What Data Do We Collect?

To provide you with our services, we may collect:

  • Your Details: Name, email address, phone number, and other basic information you share with us.

  • Payment Info: Securely processed details for transactions.

  • Technical Info: IP address, browser type, and how you interact with our site to help us improve your experience.

4. Why Do We Collect Your Data?

We collect and use your data because:

  • You’ve Consented: You gave us permission to use it for specific reasons.

  • We’re Fulfilling a Contract: For example, to provide a service you signed up for.

  • We’re Legally Required: Sometimes, the law requires us to keep certain information.

  • It’s in Our Legitimate Interest: To operate and improve The Collective in a way that benefits you while respecting your rights.

5. Your Rights (and How to Use Them!)

You’re in control of your data, and here’s what you can do:

  • See Your Data: Ask us what information we have about you.

  • Make Changes: Let us know if something’s not right, and we’ll fix it.

  • Delete Your Data: Request that we remove your data, where possible.

  • Limit How We Use It: Restrict certain uses of your data.

  • Take It Elsewhere: Request your data in a portable format.

  • Say No: Object to certain ways we use your information.

  • Change Your Mind: Withdraw your consent if you’ve previously given it.

Just reach out to us at admin@empowergrapplingcollective.org to exercise any of these rights. We’re happy to help!

6. Keeping Your Data Safe

We take security seriously and use tools like encryption and secure servers to protect your data. While no system is perfect, we’re always working to keep your information safe.

7. How Long Do We Keep Your Data?

We only hold onto your data for as long as we need it—whether it’s to provide a service or meet legal requirements. Once we don’t need it anymore, we’ll securely delete or anonymise it.

8. Working with Trusted Partners

Sometimes, we work with trusted third-party providers to help us process payments, send emails, or host our website. These partners follow strict agreements to keep your data safe and comply with GDPR.

9. Data Transfers Outside the EU

If we need to transfer your data outside the EU, we make sure it’s protected by measures like standard contractual clauses or other approved safeguards.

10. If Something Goes Wrong

In the unlikely event of a data breach, we’ll notify affected individuals and the relevant authorities within 72 hours, as required by GDPR.

11. Have Questions?

We’re here to help! If you have any questions or concerns about this policy or how we handle your data, feel free to get in touch at:

  • Fill out the form which you can find by clicking “Contact the Collective” in the navigation menu

  • Emailing admin@empowergrapplingcollective.org

Your privacy is important to us, and we’re committed to keeping your data safe and handling it responsibly.